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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 21, 2017 <br />TITLE: <br />AWARD BLANKET PURCHASE ORDER <br />CONTRACTS FOR VEHICLE TIRES <br />(SPEC. NO. 17-096) <br />{STRATEGIC PLAN NO. 6,2) <br />C11Y MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1 n Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award blanket purchase order contracts for vehicle tire purchases for a one-year period expiring <br />November 2, 2018, with provisions for four one-year renewals exercisable by the City Manager, in <br />an annual amount not to exceed $150,000, for a total aggregate amount of $662,500, subject to <br />non -substantive changes approved by the City Manager and City Attorney, with the following <br />vendors: <br />Vendor <br />Location <br />Allen Tire Company <br />Santa Ana <br />Bridgestone Americas Tire <br />Paramount <br />Daniels Tire Service <br />Santa Fe Springs <br />Parkhouse Tire, Inc. <br />Santa Ana <br />DISCUSSION <br />The Finance and Management Services Agency Facilities, Fleet Maintenance, and Central <br />Stores Division are responsible for the acquisition, maintenance, repair, and replacement of <br />vehicles, trucks, and maintenance equipment. The City has a total fleet of 656 vehicles and <br />equipment that require routine tire replacement to ensure driver safety and proper vehicle <br />upkeep. <br />The notice inviting bids was advertised on August 22, 2017, on the City's online bid management <br />and publication system. A summary of the bid invitations and bids received is as follows: <br />10 Vendors notified <br />2 Santa Ana vendors notified <br />10 Vendors downloaded the bid packet <br />4 Bids received <br />2 Bids received from Santa Ana vendors <br />22A-1 <br />