22D - AWARD PO CULVER NEWLIN - Laserfiche WebLink

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Contracts Award for the Roosevelt -Walker Community Center November 21, 2017 Page 2 and use of the community center on Roosevelt Elementary School grounds. Fully -equipped, the Roosevelt -Walker center will provide services to students and residents with access to professionally equipped computer labs where patrons will learn about video production, editing, and broadcast. Additionally, programs and classes will be.offered in the multi-purpose room and teen room, which will serve the community a variety of workshops and programs to enhance the quality of life. In order to facilitate these services and programs and complete the full utilization of the rooms, the Parks, Recreation and Community Services Agency will fully equip five rooms of the community center with furniture and computer equipment. The rooms include a Computer Lab, Multi -Purpose Room, E -Library, Teen Room, and Lobby. The computer facilities will require computer equipment and video editing software. Computer desks, chairs, tables, freestanding storage and workstations are being purchased in order to provide a high functioning training environment. In addition, the center will assist in the production of essential content for Santa Ana's Government TV station CTV-3. The classroom training furniture and computer equipment will be acquired utilizing two methods of procurement; cooperative contract purchasing and sole source. Staff recommends the approval of the recommended actions. Classroom training furniture: Santa Ana City Ordinance No. NS -2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. Culver -Newlin is an authorized Kimball Office Furniture Dealer offering the National Intergovernmental Purchasing Alliance (National IPA) cooperative contract for classroom/training furniture and the contract was awarded as a result of open, competitive bidding and meets the City's requirement. Additionally, Culver -Newlin provides ergonomic seating, desks, modular furniture and space planning to various departments. The purchase of the furniture items for the Roosevelt -Walker Center, when combined with citywide purchases during the current fiscal year, will exceed the $25,000 aggregate limit. In order to facilitate continued purchases, staff recommends an increase to the aggregate limit. Computer equipment: Apple, Inc. provides the industry standard for professional digital video editing software as well as a streamlined and efficient operating system. By purchasing direct from Apple, Inc., the City is able to take advantage of a program that offers special government pricing for state and local government agencies. Additionally, Apple, Inc. provides computers, laptops and accessories to various departments. The purchase of the computer items for the Roosevelt -Walker Center, when combined with citywide purchases during the current fiscal year, will exceed the $25,000 aggregate limit. In order to facilitate continued purchases, staff recommends an increase to the aggregate limit. 22D-2