25B - AGMT ADA IMPROVEMENTS TO CHAMBERS

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Contract Amendments With Vantage Company and Interfinish Corporation November 21, 2017 Page 2 Staff approached consultants on the design and modifications to level the floor surface between the dais and seating areas at the front of the auditorium to provide safe access for wheelchairs and specific handicap seating. Three proposals for the modifications to the auditorium floors and adjacent surface areas were submitted with Vantage Company's bid of $24,860 being the most competitive. Additionally, Interfinish Corporation, a current contractor with the City, provided the lowest estimate of $8,220 for the installation of new carpeting to match and seamlessly blend the improved areas with its surroundings. Presently, Interfinish Corporation is set to begin the re- treading of the stairwell in the Main Library for $20,675 pending library's and contractor's schedules. Both Vantage Company's and Interfinish Corporation's contract terms for the floor improvements are set at six -months to allow ample time for scheduling the project around Council's calendar. The work is expected to take two -weeks to complete, and will be scheduled in coordination withthe Clerk of the Council's office. Future Phases Phase 2 improvements to the Council Chambers will be modifications to the doors on the north - side of the auditorium, between the plaza and courtyard, to be ADA compliant while improving security. Pending funding availability, subsequent phases for improvements to the Council Chambers are as follows: Phase 3. Floor modifications at the entrance to the auditorium adjacent to the lobby Phase 4. Improvements to restroom facilities for the public and staff; Phase 5. Reconfiguration of the conference room. STRATEGIC PLAN ALIGNMENT Approval of this item supports City's efforts to meet Strategic Plan Goal #6 — Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy G (develop and implement the City's Capital Improvement Program in coordination with the Community Investment and Deferred Maintenance Plans), and Objective #2 (address deferred maintenance on City buildings and equipment), Strategy A (prepare a Deferred Maintenance Plan that assesses safety, adequacy, and liability implications, and estimates repair costs to be programmed in the responsible agency's future budget). FISCAL IMPACT Funds are budgeted in the current fiscal year, FY 17-18, and available in the amount totaling $34,220, in the City's Capital Outlay Fund for building improvements, 05105015 66200. APPROVED AS TO FUNDS AND ACCOUNTS: U1�AAr o L Francisco Gutierrez LAA Executive Director Finance and Management Services Agency JA Exhibits: 1. Agreement with Vantage Company 2. Agreement with Interfinish Corporation 25B-2