25C - AGMT CLEAN AND SAFE PROGRAM

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(c) In the event questions arise relating to the payment of funds to DTI, DTI may within 15 days of notification request an accounting by the City of the amount of net funds disbursed to DTI. Thereupon the City shall re-evaluate the amount of such disbursement and give written notification of its decision to DTI which shall be final and conclusive. § 2.03 Clean and Safe Program Advisory Committee (a) City and DTI shall work cooperatively to manage the Clean and Safe Program. DTI shall create an advisory committee with six (6) voting members to advise and assist in the provision of Clean and Safe Program services. (b) The Clean and Safe Program Advisory Committee members shall consist of: two (2) City employees (one from the Police Department and the other from the Community Development Agency or other department as determined by the City Manager); two (2) DTI members; and, two (2) members from the Santa Ana Business Council. DTI shall notify the Clerk of the Council of any change in the membership of the Clean and Safe Program Advisory Committee. (c) Meetings shall be held on a quarterly basis with more meetings called at the discretion of the Program Advisory Committee. When conducting meetings related to the Clean and Safe Program, members of the Program Advisory Committee shall serve without compensation other than reimbursement for expenses incurred by them in the course of the performance of services for the Clean and Safe Program when authorized by the Program Advisory Committee. § 2.04 Bi -Annual Financial Statement and Audit Every six (6) months (June 30 and December 31), DTI shall submit to the City Manager a complete statement of DTI's Clean and Safe Program expenditures, and a financial audit for the preceding half-year prepared by an independent certified public accountant. § 2.05 Financial Records DTI shall keep, or cause to be kept, true, accurate and complete records, including double - entry books, a profit and loss statement, and a balance sheet, such that if possible at all times to determine the amount and nature of all revenues and expenditures. All expenditures and transactions shall be supported by documents of original entry such as sales slips, cash register tapes, and purchase invoice and receipts. All such account books, statements, balance sheets and supporting documents shall be retained by DTI for a period of three (3) years after the end of the accounting year to which they pertain. § 2.06 Accounting Procedures DTI shall maintain a system of accounting according to Generally Accepted Accounting Practices. 25C-6