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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />5, 2017 <br />TITLE: <br />AMENDMENT TO THE AGREEMENT WITH <br />ARAMARK CORRECTIONAL SERVICES <br />INC. FOR INMATE FOOD SERVICES AND <br />COMMISSARY (STRATEGIC PLAN GOAL <br />NO. 1, 3A) <br />ILI <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1 s'Reading <br />❑ Ordinance on 2n'Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Approve a three-year agreement amendment with Aramark Correctional Services, Inc. for the <br />provision of inmate food and commissary services for the period of February 1, 2017, through <br />January 30, 2020, in the amount of $2,945,696. This amount includes the original agreement <br />total of $1,460,016, projected future invoices, as well as a 5% contingency, subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />On October 6, 2016 the Police Department issued a request for proposals, (RFP #16-128) for <br />contracted food service and inmate commissary. On that date, the Jail's average daily population <br />(ADP) was 323. The City Council awarded the agreement to Aramark on April 18, 2017. <br />However, on June 12, 2017, Aramark approached the Police Department and expressed serious <br />concerns over their ability to continue to operate with the unanticipated drop in the Jail's inmate <br />population. The ADP at the time of the meeting was 175. This is a 46% drop in the Jail's <br />population since the start of the Food Service RFP process. <br />Aramark has proposed a more sustainable price per meal cost that would enable them to remain <br />the Jail's food service provider. Under the current agreement, the per meal cost is $2.88 for an <br />ADP of 100-199 and $2.39 for an ADP of 200-299. Aramark is requesting a per meal cost <br />increase to $3.84 for population between 100-199 and $3.69 for population between 200-299. <br />Aramark is not requesting a cost increase for ADP's of 300 and above. <br />Before considering Aramark's proposed cost increase, staff met with the City Attorney's Office <br />and Purchasing, and reviewed the RFP evaluation results. The only other vender that submitted <br />a proposal is still 123% higher than the new proposed prices submitted by Aramark (second <br />highest rated vendor proposed $8.224 per meal for an ADP of 200). <br />251-1 <br />