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25I - AGMT - INMATE FOOD SRVS
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25I - AGMT - INMATE FOOD SRVS
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Last modified
11/30/2017 6:31:07 PM
Creation date
11/30/2017 7:30:07 PM
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City Clerk
Doc Type
Agenda Packet
Agency
Police
Item #
25I
Date
12/5/2017
Destruction Year
2022
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Agreement Amendment with Aramark <br />December 5, 2017 <br />Page 2 <br />In addition, this proposed agreement amendment adds the needed spending capacity to pay for <br />the increase in US Marshal inmates approved at the August 1, 2017 Council meeting. The <br />original Aramark agreement covered an ADP of 122. This agreement amendment proposes to <br />adjust to the new ADP of 340 in anticipation of the US Marshal inmate population increase. This <br />new amended total agreement amount of $2,945,696 is $1,485,680 more than the original three- <br />year agreement amount of $1,460,016. This increase is primarily a result of the 178% projected <br />increase to the Jail's ADP (122 increase to 340). This additional cost was anticipated and is <br />covered by the additional US Marshal funding allocated to the Jail Operations budget at the <br />August 1, 2017 Council meeting. <br />Under this agreement Aramark also provides commissary services. Commissary services enable <br />those in custody to purchase a variety of hygiene and food items. Aramark is also available to <br />provide food for City meetings and events. This agreement may be terminated without cause by <br />either party upon ninety (90) days written notice. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item allows for the City to meet Goal #1 - Community Safety, Objective #3 <br />(promote fiscal accountability to ensure financial responsibility at all levels of the organization), <br />Strategy A (continuously evaluate and assess fiscal aspect of service delivery to ensure that the <br />Police Department provides programs and service efficiently and effectively). <br />FISCAL IMPACT <br />At their April 18, 2017 meeting, the City Council approved the original $1,460,016 three-year <br />agreement with Aramark. This amendment will add $1,485,680 to the agreement, for a new not <br />to exceed amount of $2,945,696. Expenses related to the 2016-17 fiscal year total $263,927. <br />Funds for the remaining contract years will be available in the Police Department's Jail <br />Operations contract services account (no. 01114475 62300) and various departmental Operating <br />Materials & Supplies account (account 63001 for catering services), for the following fiscal years: <br />FY 2017-18 <br />1,022,795 <br />FY 2018-19 <br />1,042,251 <br />FY 2019-20 <br />616,723 <br />A <br />David Va niin <br />c <br />in Chief of Police <br />Santa Ana Police Department <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />mom% <br />Francisco Gutierrez <br />Executive Director <br />Finance & Management Services Agency <br />Exhibit: 1. First Amendment to Agreement with Aramark <br />251-2 <br />
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