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GG R A N I C U S RFP NO.: 17-107 Automated Agenda Workflow <br />Program and Meeting Video Streaming/Archiving <br />Users can find topics from the tree menu or keyword search and find "how to" <br />instructions on all functions. The "Help" key provides categories including topics specific <br />to the form or function they are using, technical support for error message capture, the <br />ability to submit a new feature request (Wish List), and other help functionality. "Help" <br />consists of both tutorial assistance and helpful tips that have primarily been provided by <br />other Gronicus users. <br />Legislative Files <br />CREATE A LEGISLATIVE ITEM: Legislative files are the <br />building blocks of the Legistar system. These items <br />® <br />°smn`=I`"i"u <br />are used to build all documents assembled and <br />published through the system (agenda items, <br />resolutions, minutes, etc.). <br />— <br />The system generates a unique ID tracking <br />. <br />number for each new legislative file. Separate, <br />automatic numbering may also be used for <br />enacted ordinances, resolutions, general file <br />numbering, or the operator may enter a unique <br />identifier. Numbering syntax is definable by you <br />to match your current numbering style. Legislative files may include: <br />• File Type and current File Status <br />• File Number and/or separate Legislative ID <br />• Introduction, Final Action and Variable Dates <br />• Associating Costs of File <br />• Controlling Committee <br />• Legislative Sponsor or Author (one or more) <br />• Requesting Department/Organization <br />• Variable User Defined Data and Date Fields <br />• File Name and Description (variable length) <br />• Indexed Keywords (one or more) <br />All data fields are automatically indexed and may be used individually or in <br />combination with other fields for fast information retrieval. With dynamic entries, search <br />is easy. Users can instantly search all text fields for a name, term or other identifier in one <br />step. Legistar creates and maintains a dynamic link between the legislative tracking <br />data described above and the text for each action file. Commonly used search criteria <br />can be saved for each user. The text of each legislative file may include the title, an <br />analysis or summary, the body of the document, a fiscal note, staff recommendations, <br />suggested motions, and any other supplementary notes and background information. <br />granicus.com I info@granicus.com <br />25A-46 <br />page 13 <br />