25A - AGMT - AGENDA WORKFLOW AND STREAMING

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GR A N I CU S RFP NO.: 17-107 Automated Agenda Workflow Program and Meeting Video Streaming/Archiving System Reports Reports are automatically generated based on the data entered into the system. Once data has been added, the system uses its built-in sort and formatting routines, defined by the documents they are intended to produce, to abstract the correct information, and produce all requested documents in specific formats: agendas, certifications, notices, and minutes. Some standard report types are listed below. The operator may also specify the printing of subsets of pages of a report, rather than the entire report. • Hearing notices Subject matter index • Agenda item reports • Matters introduced Voting record • Matter summary • Meeting attendance Mailing labels • Item master • Meeting calendar Agenda and Minutes reports Certified copy • Pending Items list Meeting referral notice Signature cop! These and other system generated reports may be previewed, directed to a printer, saved to a local directory, or exported in PDF or HTML format for later use or transmission to other departments via electronic mail or media transfer. In addition, a number of table and status reports are included with the system and can be generated on demand by system users. Automated Minutes Annotation The minutes feature within Legistar was designed by clerks to significantly reduce the time it takes to create and publish minutes. All actions, votes, and notes can be captured for a seamless, round-trip workflow. Staff can publish draft minutes to the organization's website within minutes of a meeting's adjournment. Pius, the system can reassign agenda items to the appropriate department based on the actions taken during a meeting, saving staff time and reducing errors. Administrative Controls, Featuring Remote Administration Legistar has very defined administration privileges with hundreds of security settings. Security features can be defined to a single field, user, or group and include permissions that can be applied to all data and activities. Granicus provides full system administration experts who will work with you to provide administration remotely, in addition to training you on your own administration control settings. Our administrative and technical support is available to you 24/7,365 days a year to assist you in configuring your system. Administration is easily managed through intuitive forms and table -controlled settings that do not require technical expertise. Even users with limited technical skills can be trained on how to create and manage security and other administrative modifications. granicus.com I info@granicus.com 25A-52 page 19