25A - AGMT - AGENDA WORKFLOW AND STREAMING

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GG R A N I C U S RFP NO.: 17-107 Automated Agenda Workflow Program and Meeting Video Streaming/Archiving 4.2. Client Project Team Client will assign the following team roles: 1. PROJECT MANAGER (CLIENT PM): This is the main point of contact responsible for the implementation and adherence to project plans. See 4.2.1 below for the full job description. 2. CLERK: It is important that the Clerk is an integral part of the Project Team to be the expert on the legislative process of the Council, from the approval process of legislation to the creation of minutes. This person will also be responsible for indexing the recording during the meeting if video/audio recording is involved, 3. IT LEAD: The IT Lead works closely with the Project Manager to ensure that the solution is deployed properly and helps solve IT issues that might arise. 4. SOLUTION ADMINISTRATOR: The Solution Administrator should be a person who is closely involved with the legislative and meeting processes: from the approval process of legislation to the creation of minutes to the online publication of meetings. The Solution Administrator's responsibilities wIII include, but not be limited to: collaboration with Granicus resources on the project schedule deliverables; and coordination with key stakeholders, representatives, and decision makers. 5. BACKUP SOLUTION ADMINISTRATOR: This Backup Solution Administrator will serve as the backup to the Solution Administrator and preferably has a solid understanding of the legislative and meeting processes of Client jurisdiction as well as a good level of technological skills. 6. (OP GT ONLY) VIDEO INDEXER: Should the solution include video, the Video Indexer will be indexing/time-stamping the video In LiveManager If the Clerk cannot. This person can be from the Clerk's staff or a member of the AN team depending on Client's unique workflow. 7. SUBJECT MATTER EXPERTS (SMEs), including but not limited to: Client Council Secretary, Legislative Analyst (s), and other representatives, as deemed appropriate, from Client Attorney's Office, Mayor's Office, Clerk & Recorder's Office, Budget Management Office, etc. Granicus will work with Client to make adjustments to the project team roles as deemed appropriate. The allocation of Client resources to the project may be variable according to: 1, The duration of the project 2. The level of internal Client agreement 3. The number of customizations required in the solution granicus.com I info@granicus.com 25A-68 page 35