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25A - AGMT - AGENDA WORKFLOW AND STREAMING
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25A - AGMT - AGENDA WORKFLOW AND STREAMING
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Last modified
4/8/2019 3:21:33 PM
Creation date
12/14/2017 7:06:51 PM
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Template:
City Clerk
Doc Type
Agenda Packet
Agency
Clerk of the Council
Item #
25A
Date
12/19/2017
Destruction Year
2022
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GG R A N I C U S RFP NO.: 17-107 Automated Agenda Workflow <br />Program and Meeting Video Streaming/Archiving <br />Meeting Efficiency (Legistar Clients Only): Legistar clients will have the ability to import <br />data recorded in LlveManager—including motions, votes, notes, and speakers—directly <br />into the minutes in Legistar. <br />Legistar. Legistar is the primary module that makes up the Granicus legislative <br />management solution. It has functionality to draft and submit legislative items, agenda <br />management, automated process workflow and approvals/electronic signatures, and <br />document storage and organization. <br />DELIVERABLES: <br />a. Legistar installation package and instructions <br />b. Needs Analysis Survey <br />c. Based on the information provided in the Needs Analysis Survey, a Granicus <br />Business Analyst will conduct Needs Analysis Calls to configure Legistar in <br />accordance with Client's requirements, including: <br />I. Templates used for data entry (e.g. legislation creation) <br />II. Agenda Templates: Granicus will create and configure meeting agenda <br />templates for one meeting body. <br />III. Legislative and Minutes Templates: Granicus will create and configure one <br />legislative item template and one minutes template. <br />IV. Legislative process workflows <br />V. User groups, roles, and permissions <br />d. Legistar Output (Reports) Review: Granicus will work with Client to determine if <br />standard Legistar output (reports) available from Legistar meet Client's <br />requirements. For any requirements not met, Granicus will work with Client to <br />define any needs that require custom configuration (to exclude customizations <br />that would require changes to Legistar's base code). <br />e. InSite: Granicus will set up an online public portal for Client that allows staff and <br />public users to access meeting calendar/schedule, legislative files, supporting <br />documentation, meeting agendas, minutes and videos at any time (current and <br />past/archived). Users will be able to search, sort and export data to Excel, <br />Microsoft Word or PDF. <br />Designated Client users will be able to'publish meeting agendas and supporting <br />documents, minutes, video, etc., to InSite directly from Legistar (and not via <br />MediaManager). <br />Access to Legistar: Client staff and Council Members who have access to Legistar will <br />be able to access the application from outside of Client's network through a log -in on <br />the InSite page. This will provide access to full functionality in Legistar including the <br />ability to draft, edit, review and approve items, etc. (note that when accessing items <br />via the iLegislate app, users are limited to read-only and bookmaking capabilities). <br />granicus.com I info@granicus.com <br />25A-72 <br />page 39 <br />
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