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Agreement for Unleaded and Diesel Fuel <br />December 19, 2017 <br />Page 2 <br />the area. The City received a total of seven proposals that were evaluated in the following areas: <br />company experience, adherence to the RFP requirements, references, and price structure. The <br />evaluation team, which consisted of staff from the Police Department, Fleet Services, and Central <br />Stores carefully reviewed each proposal and scored each as follows: <br />Vendor Score <br />Merrimac Energy <br />94.0 <br />IPC Fuel Distribution <br />92.3 <br />SC Fuels <br />92.3 <br />Pinnacle Petroleum <br />87.0 <br />Mansfield Oil <br />83.3 <br />Assoc. Petroleum <br />82.6 <br />AAA Oil <br />81.3 <br />As a result of the initial scoring, staff determined it would be in the best interest of the City to <br />have the top three vendors come in for individual oral interviews to further evaluate and assess <br />the ability of each vendor to provide the best and most reliable fuel service. A separate interview <br />panel was formed which consisted of staff from the City Budget Office and Fleet Services. Upon <br />conclusion of these interviews, the panel scored each vendor on their overall presentation and <br />ability to provide quality fuel service to the City as follows. Staff then took an average of the <br />original score and the interview score to make the recommended selection for the fuel service <br />provider. <br />Vendor <br />Preliminary <br />Score <br />Interview <br />Score <br />Final <br />Score <br />IPC Fuel Distribution <br />92.3 <br />93.0 <br />185.3 <br />Merrimac Energy <br />94.0 <br />87.7 <br />181.7 <br />SC Fuels <br />92.3 <br />84.3 <br />176.6 <br />IPC Fuel Distribution is a Santa Ana based company and has provided fuel for the City over the <br />past year. They are a large company that has shown the ability to provide high quality fuel <br />delivery service at both the City Corporate Yard and Santa Ana Police Department. IPC <br />maintains contractual relationships with over 90 fuel suppliers including all refiners in US <br />markets. Additionally, if an emergency occurs, maintains terminal storage at every west coast <br />terminal and provide 24-hour service capabilities if needed. The RFP also includes a "piggyback" <br />option should any other local jurisdiction want to utilize IPC for their fuel needs. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports City's efforts to meet Strategic Plan Goal #6 - Community Facilities <br />& Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment). <br />25C-2 <br />