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Agreement with Questica, Inc. <br />January 16, 2018 <br />Page 2 <br />Information Technology Strategic Plan ("ITSP"), an Enterprise Budget System was recommended <br />and the City Council authorized an initial allocation of $400,000 for the purchase and <br />maintenance of a Budget Application tool that was in direct alignment with the City's ITSP. <br />Request for Proposals <br />As a direct result of the recommendations derived from the ITSP, City staff researched the <br />budget application market and surveyed other municipalities. On May 4, 2017, a Request for <br />Proposals (RFP No. 17-053) for a Citywide Budget Management Software was released. <br />Specifically, RFP No. 17-053 requested the following from the respondents: to deliver a public <br />sector budgeting solution that supports the various needs of the budget office and City <br />departments in the development, management, monitoring and publication of the City's annual <br />budget and related documents. <br />Eight proposals were received. They were subsequently reviewed by a five -member committee <br />comprised of staff from Finance & Management Services Agency, Information Technology <br />Agency, Community Development Agency & the Planning & Building Agency. <br />There were two phases in the selection process. In the first phase, the committee reviewed all <br />the proposals and selected the top five firms to move on to the second phase based on the <br />following criteria: 1) Qualifications, 2) Meeting Technical Requirements, 3) Cost Proposal & 4) <br />Implementation & Training. The proposals were ranked accordingly, as follows: <br />Rank <br />Firm <br />Proposal <br />out of 100 <br />1 <br />Questica <br />92.4 <br />2 <br />AST <br />88.0 <br />3 <br />Infor <br />86.0 <br />4 <br />Key Performance Ideas <br />84.6 <br />5 <br />LSI <br />83.0 <br />6 <br />Innofin Solutions <br />82.8 <br />7 <br />GNC <br />82.4 <br />8 <br />Vena <br />80.8 <br />During the second phase, the top five firms were invited to demonstrate their respective software <br />to the committee. The demonstration and software by each firm were ranked accordingly, as <br />follows: <br />Rank <br />Firm <br />Proposal <br />Software & <br />Demonstration <br />Final Score <br />1 <br />Questica <br />92.4 <br />93.4 <br />92.9 <br />2 <br />AST <br />88.0 <br />78.4 <br />83.2 <br />3 <br />Infor <br />86.0 <br />76.6 <br />81.3 <br />4 <br />LSI <br />83.0 <br />66.6 <br />74.8 <br />5 <br />Key Performance Ideas <br />84.6 <br />53.0 <br />68.8 <br />25C-2 <br />