25C - AGMT CITYWIDE BUDGET SOFTWARE

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Agreement with Questica, Inc. January 16, 2018 Page 3 The software proposal submitted by Questica was found to be most responsive to the City's needs, provides the best value, and is appropriate for the services requested. Questica's strong qualifications, experience, technical capabilities, and effective & practical implementation plan will provide a flexible, intuitive and cost-effective budget management software. Questica has extensive experience in implementing and supporting budget software solutions for various governmental entities in California and across the country. Additionally, City staff sought to acquire a budget solution that not only was in alignment with the ITSP, but one that would also increase operational efficiency. As such, Questica recommended engaging CaseWare and their technical consultants F.H. Black & Company to implement a budget publishing tool. This tool will save significant time as staff devote considerable time in compiling the City's annual operating budget book in order to present a professional, transparent, easy to read and well-developed document to the City Council and the Santa Ana community and to annually meet the standards required by the Government Finance Officers Association (GFOA). Both CaseWare and F.H. Black are pending further review and will be submitted to the City Manager for further review per the Santa Ana Municipal Code Section 2-801. Given that the implementation will be a comprehensive task, it is anticipated that the software will be available and utilized for the development of the FY 2019-20 Citywide Budget. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #7 Team Santa Ana, Objective #5 (Create a culture of innovation and efficiency within the organization), Strategy 5a (promote the use of new technology to improve the delivery of services and information to staff and the community) & Strategy 5e (identify best practices and opportunities for process improvement and automation across City departments). FISCAL IMPACT Funds in the amount of $240,264 for January through June 2018 are budgeted and available in the AMES account (05010024-66400). Funds for FY 2018-19 through FY 2019-20 will be budgeted and available in the Management and Support Services account (01110100-62300) and, if extensions are exercised, funds for FY 2020-21 through FY 2021-22 will be budgeted and available in the Management and Support Services account (01110100-62300) as follows: Acct# FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 05010024-66400 $240,264 $0 $0 $0 $0 01110100-62300 $0 $30,520 $30,520 $30,520 $30,520 25C-3