25K - AGMT ASSET MGMT SOFTWARE LIC

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I. GENERAL Nature of Work: The City of Santa Ana is seeking to select and implement an Enterprise Asset Management software solution. A detailed Scope of Work is included in ATTACHMENT 1: SCOPE OF WORK in the Appendix of this RFP. Number of Proposals and Signature, The submittal shall include: • Four (4) hard copies and one (1) digital file on a labeled USB Flash Drive (or equivalent). One of the hard copies shall be marked as "ORIGINAL" and shall be signed by a company official with the power to bind the company. • One (1) copy of your Fee Proposal shall be submitted. See ATTACHMENT 1: SCOPE OF WORK for additional information regarding the Fee Proposal submittal. Proposal Evaluation and Rating: The criteria for evaluating the proposals submitted will take the following items into consideration: • Firm/Team Experience 20% • Understanding of Need / Scope of Work 30% • Relevant Project Experience / References 10% • Software Functionality 25% • Fee 15% The City has established a proposal review committee to evaluate proposers based on the response to the RFP, which includes adherence to outlined directions and format, and the City evaluation criteria set forth above. A final score will be calculated for each submitted proposal and used to rank the proposers. Term of Contract Agreement: Subject to City Council approval, the City desires to enter into a contract with the selected firm(s) for an initial three (3) year term with a City option for two, two (2) year extensions. This term is outlined in the Standard Consultant Agreement, as contained in ATTACHMENT 2: STANDARD AGREEMENT in the Appendix of this RFP. Il. PROPOSAL TERMS AND CONDITIONS By submitting a proposal, the Proposer acknowledges that it has thoroughly examined and accepts the Terms and Conditions of this RFP as described below: City of Santa Ana RFP 17-101 2 011 PH .410