25K - AGMT ASSET MGMT SOFTWARE LIC

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CITY OF SANTA ANA RFP NO.: 17-101 ENTERPRISE ASSET MANAGEMENT SOFTWARE SELECTION AND IMPLEMENTATION SERVICES Appendix ATTACHMENT 1: SCOPE OF WORK Introduction and Background The purpose of this RFP is to solicit proposals from software suppliers, value added resellers and/or system integrators, working together or separately, who can demonstrate that they possess the organizational, functional, and technical capabilities to provide and implement an Enterprise Asset Management System (EAMS)/Computerized Maintenance Management System (CMMS) solution that meets the City's needs and is tightly integrated with ESRI ArcGIS. Santa Ana is the county seat and second most populous city. in Orange County, California. The United States Census Bureau estimated its 2011 population at 329,427, making Santa Ana the 57th most -populous city in the United States. Santa Ana is located in Southern California, adjacent to the Santa Ana River, about 10 miles (16 km) away from the California coast. Founded in 1869, the city is part of the Greater Los Angeles Area, the second largest metropolitan area in the United States with almost 18 million residents in 2010. Proiect Objectives The objective of this project is to develop and implement software that manages infrastructure asset -related data relating to field inspections, asset management, work order management, lifecycle management, asset criticality, and replacement planning and reporting. The City has set an initial budget of approximately $400,000 for the implementation effort and $75,000 for the acquisition of software licensing. The City desires a two-year implementation schedule for tasks outlined in the scope of work. The City will work with the selected Consultant to prioritize the work to ensure that higher priority projects are completed first and within the City's initial budget. The overall goal of the EAMS is to provide the City with the following benefits • Provide the City with industry standard "best practices" for the management of City -owned assets. • Improve overall service responsiveness and accountability • Improve data integrity and reduce staff hours spent in locating key data • Allow the City to maximize its infrastructure investment by scheduling asset maintenance before failure (lifecycle analysis). The ideal essential features and functions of this software will: • Enable field operations via a mobile application related to GIS -based assets and related work management to perform and schedule preventative maintenance or inspection tasks. • Provide standard and customizable reports, executive dashboards and metrics related to asset management. • Host a configurable application accessible via a standard Internet browser that enables automation of asset related tasks, inputs for asset criticality and other lifecycle analysis (for example, COF/POF). • Manage documents associated with specific assets and systems either by linking to an existing EDMS or internally within the EAMS. • Tightly integrate with ESRI ArcGIS and use GIS -based attributes and related tables for system functions, calculations, and reporting. 25K-17