65B - SOLID WASTE RFP - Laserfiche WebLink

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City of Santa Ana, California Section 4. RFP Policies, Conditions, and Process Proposals received late will not be considered. Postmarks will not be accepted as proof of receipt. 1. Surety Each proposal must be accompanied by surety made payable to "City of Santa Ana" in the amount of $100,000 and in the form of a certified check, cashier's check, or bid bond. The surety shall be submitted with the proposal in a separate, clearly labeled envelope. The purpose of the surety is to guarantee that the successful contractor will execute a Franchise Agreement with the City. If the selected contractor does not execute the Franchise Agreement within 30 calendar days after receiving notice of the award of Franchise Agreement, the City shall keep the surety to offset the potential cost associated with identification of an alternate service provider and schedule delays and the City has the right to pursue additional and reasonable costs incurred in this event. Checks and bonds will be returned to all Proposers no later than ten calendar days after the City has executed the Franchise Agreement with the successful contractor. If no selection is made within one year of the submission of proposals, each Proposer may demand their proposal surety be returned; however, the City reserves the right to eliminate proposals from such companies from further consideration. 2. Administrative Fee Within seven days of execution of the new Agreement, the new Contractor shall remit a one- time payment to the City of Santa Ana. The amount shall include reimbursement to the City for the cost of the procurement consultant, plus the City's out-of-pocket costs incurred in awarding this franchise (e.g. City Attorney costs). 4.4.5 Step Five—Clarification of Proposal Information and Interviews Proposer may be asked to clarify information through written communications, interviews or during site visits of each Proposer's offices, customer service center, corporation yard and maintenance facilities, and disposal, transfer, and processing facilities. 4.4.6 Step Six— Proposer Interviews The City may conduct in-person interviews of one or more Proposers. 4.4.6 Step Six — Selection of Recommended Contractor and Negotiation of Final Franchise Agreement The City and/or its consultants will recommend a preferred contractor for consideration by the City Council. Once the City Council approves selection of a final contractor then final negotiation will take place for the Franchise Agreement. Except at the sole discretion of the City, all negotiations with the Proposer will be limited to the Proposer's recommended alternative Franchise Agreement language contained in their proposal. 4.4.7 Schedule The schedule of events presented in this Section 4.4 is summarized in Table 1-2 in Section 1. DRAFT RFP for Franchised Collection Services 11/28/17 Page 26 65B-35