65B - SOLID WASTE RFP - Laserfiche WebLink

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City of Santa Ana, California Section S. Submittal Requirements 5.6 Exceptions to RFP and Franchise Agreement The City expects that the successful Proposer(s) will execute a single Franchise Agreement with the City in substantially the same form as the draft Franchise Agreement (as it may be changed via Addendum during the RFP process). Proposers are required to review carefully the Franchise Agreement before submitting proposals and are encouraged to have it reviewed by legal counsel. Proposers are also encouraged to submit written questions, or raise questions at the Pre -Proposal Meeting, about any provision in the Franchise Agreement not fully understood, which would appear to be inconsistent with other provisions or otherwise incorrect, or which may deter them from submitting a Proposal or significantly increase the cost of their Proposal. If a Proposer is not willing to execute Franchise Agreements with the City because of specific provisions in the Franchise Agreement, it must identify each provision to which it takes exception ("objectionable provision") in its Proposal. Each objectionable provision must be presented separately by stating the specific objectionable provision, the suggested changes, if any, to the objectionable provision, the program or services related to the objectionable provision, and the reason for the needed change to the objectionable provision. If Proposers submit suggested changes to the Franchise Agreement language related to objectionable provisions, they must identify the specific dollar change in each of the affected cost items, as proposed by the Proposer in response to this RFP, which would take place if the suggested change was accepted by the City. Proposers should note that if suggested changes are proposed or objectionable provisions identified, all required information as set forth above must be submitted. Suggested changes or objections to provisions, without providing the required information will not be considered. Proposers should also note that the submittal of suggested changes to the Franchise Agreement or objections to provisions does not obligate the City to revise the terms of the Franchise Agreement as published in this RFP, including such revisions as may be issued by the City during the RFP process. The number, nature and materiality of objectionable provisions and suggested changes to the Franchise Agreement will be considered in evaluating proposals. 5.7 Cost Proposal Proposer shall follow the instructions provided below for preparation of the cost proposal. All elements described are required submittals except for the alternative cost proposals. Proposers are to prepare base cost proposals as requested in Section 5.7.1 solely on the program specifications set forth in the RFP documents without considering any exceptions or alternatives. The proposal assumptions, operating statistics, and cost proposal information submitted by Proposer will be evaluated to determine the reasonableness of the contractor's compensation requirement and will serve as a baseline for establishing Rate Year One contractor's compensation and future adjustments to contractor's compensation. The cost proposal shall be firm and valid until lune 30, 2020. Within 30 days of request by the City, the selected contractor shall revise the cost proposal forms and submit adjusted proposed costs that shall reflect any alternative programs which will be included in the scope. These "adjusted proposed costs" will be included in the executed Franchise Agreement. The City DRAFT RFP for Franchised Collection Services 11/28/17 Page 36 65B-45