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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 3, 2017 TITLE: AWARD CONTRACT TO ARAMEXX CONSTRUCTION FOR CONSTRUCTION OF EDINGER AVENUE AND WILLITS/ SULLIVAN LANDSCAPE IMPROVEMENTS (PROJECT NOS. 16-7521,16-7522) (STRATEGIC PLAN NO. 6, 1G,}, RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED lo' 03 - 2-01-+ V As Recommended, a 3A ❑ As Amended ❑ Ordinance on 16' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For FILE NUMBER 1. Reject all bids received on June 7, 2017, for construction of the Edinger Avenue and Willits/Sullivan Landscape Improvements project due to required Federal Funding documents that were not included in the submitted bid packages. 2. Award a contract to Aramexx Construction, the lowest responsible bidder of the bids received on August 7, 2017, in accordance with the base bid in the amount of $64,950, for the term beginning upon execution of the contract and ending upon project completion, for the Edinger Avenue and Willits/Sullivan Landscape Improvements project, and authorize the City Manager and Clerk of the Council to execute the contract subject to nonsubstantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $109,178, which includes the contract bid amount, administration, inspection and testing, and an authorized contingency of $34,485. DISCUSSION The Edinger Avenue and Willits/Sullivan Landscape Improvements project is a community beautification project consisting of planting drought -tolerant landscape and installation of related irrigation systems. The proposed improvements are located on West Edinger Avenue between Mohawk Drive and the Santa Ana River, and a small area adjacent to the southwest corner of the Willits -Sullivan Corridor (Exhibit 1). These two locations are heavily used by pedestrians, bicyclists, and drivers. They also serve as access points to local schools, community parks, retail, public transportation, and arterial streets. Once completed, the improvements will enhance the visual appearance, and increase safety and accessibility for pedestrians and bicyclists who travel in close proximity to these high -traffic -volume locations near frequently used open space.