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Award Contract to Aramexx Construction for Edinger Avenue and Willits/Sullivan Landscape Improvements Project October 3, 2017 Page 2 The project is funded by Community Development Block Grant Funds. When the project was originally advertised for bids on May 15 and May 22, 2017, certain specific federal documents were required but were inadvertently omitted from the bid package by the contractors. As result, the bids opened on June 7, 2017, were incomplete. Therefore, to maintain funding eligibility, rebidding was necessary. The project was advertised again on June 26 and July 3, 2017, and bids were opened on August 7, 2017. The following is a summary of the bid invitations made and the bids received: Contractor Participation Data Santa Ana contractors receiving notices 8 Contractors requesting bidding documents 4 Bids received 3 Bids received from Santa Ana contractors 0 Bid Results Summary RANK BIDDER'S NAME LOCATION BASE BID 1 Aramexx Construction Claremont $64,950.00 2 STL Landscape, Inc. Los Angeles $88,000.00 3 Green Giant Landscape, Inc. La Habra $97,797.00 A total of three bids were received and all were considered responsive. Aramexx Construction submitted the lowest responsive bid in the amount of $64,950 (Exhibit 2). Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to Aramexx Construction in the amount of $64,950 (Exhibit 3). STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy G (develop and implement the City's Capital Improvement Program in coordination with the Community Investment Plan - e.g., neighborhood streets, traffic improvements, etc.).