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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 6, 2018 <br />TITLE: <br />AWARD AGREEMENT TO ENTERPRISE <br />AUTOMATION FOR WATER SYSTEM <br />CONTROL DESIGN, DOCUMENTATION, <br />AND TESTING SERVICES <br />(NONGENERAL FUND) <br />(STRATEGIC PLAN NO. 6,2) <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on ls' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with Enterprise <br />Automation to provide water systems controls services for the three-year period beginning <br />February 6, 2018, and expiring February 5, 2021, with a provision for a two-year renewal option <br />exercisable by the City Manager and City Attorney, in an amount not to exceed $200,000 <br />annually, for a total amount not to exceed $1,000,000 for the five-year period, subject to <br />nonsubstantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The City of Santa Ana Public Works Agency oversees and maintains the daily operations of a <br />highly automated and complex water system consisting of pump stations, wells, reservoirs and <br />flow control valves. These operations require a robust network of industrial controls, computer <br />programming, and engineered set -points to properly manage the water system. A poorly <br />documented and maintained water control system results in confusion and delays when <br />performing routine system operations, responding to system failures, or implementing system <br />upgrades. <br />To avoid these complications, industry best practices include the preparation of detailed, site- <br />specific, control strategy documents and programming standards. Industry best practices also <br />recommend establishing quality assurance and control procedures when performing device <br />upgrades, and implementing business procedures for ensuring ad-hoc computer programming <br />modifications are vetted and comply with City standards. The scope of services to be performed <br />under this agreement will institute the stated industry standards for the City's water production <br />system facilities. The deliverables will include the preparation of detailed control strategy <br />documents for various water pump stations and all of the pressure control stations throughout <br />the City. In addition, the scope of work includes developing and implementing business <br />25E-1 <br />