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,e/ ENTERPRISE <br />`-AUTOMATION <br />5. Project status communication with the City <br />6. Project invoices and tracking report (monthly) <br />7. Project coordination <br />8. Procurement oversight <br />7.1.1 Team check-in meetings <br />Enterprise Automation <br />210 Goddard Irvine CA 92618 USA <br />Tel 949-769-6000 Fax 949-769-6005 <br />www.eainteomtor.com <br />Internal project team meetings between the EA PM and EA engineering staff are <br />conducted: regularly during all -projects. These meetings are used to discuss overall <br />project status, budget, schedule, scope, and risk scenarios. The risk register is <br />updated as known risks are averted or mitigated and new risk scenarios are <br />identified. <br />We consider these formal meetings acritical component to our success as they <br />facilitate team coordination and collaboration in an organized and controlled <br />manner. <br />Refer to Volume 11, Appendix E: Example Technical Documentation for a sample of <br />a project risk register. <br />7.1.2 Project status updates <br />The PM will contact the City's project manager a minimum.of once every two <br />weeks via email to provide status updates for all ongoing tasks. This standard <br />practiceehelps-to maintain an open line of communication when current project <br />activities do not require direct contact between EA and the City. <br />Refer to Volume II, Appendix D: Example Commercial Documentation for a <br />sample of one of our biweekly entails. <br />Client: City of Santa Ana Revision: 1.0.0 <br />SOcumenC Response to RFP 17-112 Date: 11/2112017 <br />Section Scope of Services & Schedule Pae Number 10 of 31 <br />25E-22 <br />