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CITY OF SANTA ANA RFP NO.: 17-101 ENTERPRISE ASSET MANAGEMENT SOFTWARE SELECTION AND IMPLEMENTATION SERVICES • Implement a complete commercial off -the -shelf (COTS) software application solution that provides full functionality in a single, integrated solution. This RFP is focused on the implementation of the EAMS/CMMS for the Public Works Agency and does not include data collection or implementation tasks for other City agencies or departments. CURRENT ASSET MANAGEMENT ENVIRONMENT Santa Ana's Public Works Agency (PWA) builds and maintains the infrastructure and services that serve the community. PWA currently uses a variety of non-integrated solutions for asset management and service request tracking. Asset Management applications at the City represent various software and databases that are used for specific departmental purposes. The current asset management approach is characterized by disjointed and inadequate approaches for asset policy development, asset inventory, work management, information gathering and analysis, and information systems integration. The existing approaches represent a mix of historical practices and newer modernization initiatives that have emanated from silos of varying business practices. The following list illustrates the collection of asset management -related applications serving specific purposes within the Public Works Agency of the City. Most of the applications reference information is location based with some integrated with underlying GIS technology. • Apl2-Order — web -based service request management; tracks requests for service among various departments (i.e. MySantaAna). • Arbor Access Online - hosted software used by West Coast Arborists to track tree inventory, maintenance history, and work orders. • CIP Database — The City uses a custom SQL server database application to manage CIF project information. • Citvworks — used by Public Works Water Division for work order management at pump stations, reservoirs, and lift stations. • Bentley CivilStorm — used for modeling the storm drain network. • IDModelin Sg_ edani — used by PWA for hydraulic modeling. • iWater— InfraMao — mobile field work management software used by PWA Water. • PAVER / StrectSaver — pavement management software used by PWA Engineering. • Traffic Division Database Applications — Microsoft Access Database applications used to track requests for service, installations of signs and pavement markings, etc. • Transdyn Dynac SCADA — used by PWA Water to monitor and control production facilities, reservoirs and distribution network. Mobile Computing Mobile computing provides field users with access to applications and data that are spatially enabled to assist in recording and analysis of data based on location. The following mobile applications for asset management are currently being used by the City. • Citvworks — used for Public Works Water plant maintenance work orders, but designed for field use in utility distribution system and facility asset maintenance, • iWater — InfiaMan — used by Public Works Water for managing water distribution system maintenance activities.