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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 20, 2018 <br />TITLE: <br />AWARD PURCHASE ORDER TO <br />PLUMBERS DEPOT INC. FOR A <br />JETTER VACUUM TRUCK <br />(SPEC. NO. 17-136) <br />{STRATEGIC PLAN NO. 6,2) <br />P <br />CIT MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1B1 Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Reject bids from Municipal Maintenance Equipment, Inc., as nonresponsive; one bid was for a <br />2017 model year truck and one offered an unacceptable alternative power train system. <br />2. Authorize a one-time purchase and payment of purchase order to Plumbers Depot Inc. for the <br />procurement of one 2018 jetter vacuum truck, in the amount of $521,635 plus a $10,430 <br />contingency for a total amount not to exceed $532,065, subject to nonsubstantive changes <br />approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central <br />Stores Division is responsible for the acquisition, maintenance, repair, and replacement of <br />vehicles, trucks, and maintenance equipment. The Public Works Agency is in need of a new <br />jetter vacuum truck to replace an older unit that is over 15 years old and is consistently having <br />mechanical issues due to its age. The existing truck is used by Sanitary Sewer staff to maintain <br />and clean out sewer lines throughout the city. <br />The Notice Inviting Bids was advertised on November 29, 2017, on the City's online bid <br />management and publication system. A summary of the bid invitations and bids received is as <br />follows: <br />36 Vendors notified <br />12 Vendors downloaded the bid packet <br />3 Bids received <br />0 Bids received from Santa Ana vendors <br />2213-1 <br />