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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 20, 2018 <br />TITLE: <br />APPROVE AN AGREEMENT WITH MDG <br />ASSOCIATES, INC. FOR FINANCIAL <br />MONITORING SERVICES <br />(STRATEGIC PLAN NO. 4,1) <br />r <br />CITY I ANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 181 Reading <br />❑ Ordinance on 2n° Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with MDG <br />Associates, Inc to provide financial monitoring services beginning February 21, 2018 and expiring <br />June 30, 2018, with provisions for two, one-year extensions exercisable by the City Manager and <br />City Attorney, in an annual amount not to exceed $30,000 annually, for a total amount not to <br />exceed $90,000 over a three-year period, subject to non -substantive changes approved by the <br />City Manager and City Attorney. <br />DISCUSSION <br />The City of Santa Ana is an entitlement grantee and receives an annual allocation of program <br />funds from the U.S. Department of Housing and Urban Development (HUD) and the Department <br />of Labor. All allocations have specific funding requirements and compliance with all of the federal <br />regulations and requirements is essential for the continued success of each program. <br />On December 26, 2013, the U.S. Office of Management and Budget (OMB) issued Uniform <br />Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. <br />These Uniform Grant Guidelines took effect in December, 2014 for new awards. The new <br />guidance affected entities receiving and administering federal awards as well as auditors <br />responsible for auditing federal awards programs. Due to increased scrutiny on OMB compliance <br />requirements, the City would like to contract with an organization whose expertise in financial <br />monitoring will ensure that mandatory subrecipient monitoring requirements are met. <br />As federal grant management and administration continues to evolve toward stronger program <br />outcomes and mandates strict internal controls, the City makes every effort to meet each <br />requirement. For this reason, staff solicited proposals from consultants with expertise in financial <br />2513-1 - <br />