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City of Santa Ana Recycled Water Master Plan �ti C. Progress Meetings The TRHA Team will shall conduct periodic progress meetings with the City to ensure satisfactory progress and results. Five one- hour project meetings will be held with City staff to review project issues. These meetings are to be attended by our team's Project Manager, Principal Planner, and up to one additional TRHA Team member. D. Board and Community Presentations At the request of the City, the TRHA Team will conduct presentations regarding the results of the recycled water master plan to City Boards, Commissions and neighborhood community associations. We have assumed three (3), one-hour meetings and one (4) two (2) hour City Council Meeting Presentation. TRHA will deliver the following for each meeting: 1. For each meeting the TRHA Team will provide an agenda three days prior to the meeting. 2. For each meeting the TRHA Team will provide meeting minutes three days after the meeting. The TRHA Team will not proceed with any work without the approval of the City's designated Project Manager. TRHA will invoice the City monthly for all work performed during the period. Each invoice will be accompanied by a summary of tasks performed, results and progress on long- term tasks if any. VALUE ADDED RELATED SERVICES TRHA has identified additional related services that the City has not specifically identified In this RFP to accomplish the stated goals of this FFP. TRHA recognizes that the value added related services will be considered by the City and may or may not be incorporated in the agreement, VAS ? — On-call Funding Assistance The TRHA Team has a long history of working with our clients to obtain project funding. We can assist the City in meeting with funding agencies, filling out funding applications, and answering questions. This can speed the approval process and/or assist in obtaining additional funding. VAS 2— CQA Clearance The TRHA Team has the capability to develop and assist with California Environmental Quality Act (CEQA) clearance, We have prepared Minimum Negative Declarations for recycled water systems. VAS 3 — Preliminary Design The TRHA Team has the capability to develop and perform a preliminary design on the recycled water facilities and customer conversions. VAS 4 — Division of Drinking Water Engineering Reports The TRHA Team has the capability to develop the Engineering Reports that will be required for each industrial/commercial site. In additional the TRHA Team has successfully developed Master Engineering reports for multiple agencies including but limited to Cities of Fontana, Ontario and San Juan Capistrano, which secure Firm Team, Understanding of Need and Approach, and Scope of Work Page 14