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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: APRIL 3, 2018 TITLE: AWARD PURCHASE ORDER TO RACEWAY FORD FOR A FORD F-350 SUPER CAB TRUCK (SPEC. NO. 18-010) (STRATEGIC PLAN NO. 6,2) 4 CITAIANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1sT Readingf ❑ Ordinance on 2"d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Reject the bid from Guaranty Chevrolet Motors Inc. as nonresponsive. After submitting a bid for a 2018 Chevy Silverado, Guaranty Chevrolet contacted Fleet staff to inform them they were unable to secure said vehicle. 2. Authorize a one-time purchase and payment of purchase order to Raceway Ford for the procurement of a 2018 Ford F350 Super Cab truck with utility body insert in the amount of $58,595, plus a $2,000 contingency, for a total amount not to exceed $60,595, subject to non - substantive changes approved by the City Manager and City Attorney. The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central Stores Division is responsible forthe acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Public Works Agency is in need of a new utility truck for its Water Production staff. To maximize resources and deploy staff in a more efficient manner, the Public Works Water Resources Division is now assigning one vehicle to one staff person, instead of pairing up maintenance staff in one vehicle. This will enable Water Resources Division staff to provide more timely response to water production maintenance issues throughout the city. The Notice Inviting Bids was advertised on January 29, 2018, on the City's online bid management and publication system. A summary of the bid invitations and bids received is as follows: 17 Vendors notified 13 Vendors downloaded the bid packet 2 Bids received 1 Bid received from a Santa Ana vendor 22A-1