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Contracts Award for Miscellaneous Plumbing Supplies April 3, 2018 Page 2 0 Bids received from Santa Ana vendors The bids were opened on February 21, 2018, and evaluated. The bids from Ferguson and Plumbing and Industrial Supply are responsive to the specifications and meet the City's requirements. To ensure necessary materials are available when required and to allow for competitive quotes if required at the time of purchases, staff recommends awarding contracts to both suppliers, assuring product availability and timely delivery. The annual amount is based on past usage and staffs projection for the next year. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 - Community Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment). FISCAL IMPACT Funds in the amount of $31,250 are available in FY 2017-18 (April - June 2018) as follows: Department Account No. FY 2017-18 Building Maintenance 07310100-63001 $12,500 Water Utility Water Production 06017640-63001 $6,250 Water System Maintenance 06017641-63001 $6,250 Park Maintenance 01113250-63200 $3,750 Police Building & Facility 01114403-63001 $2,500 TOTAL $31,250 Funds for the second year of the contract and the three one-year renewal periods will be budgeted and made available in FY 2018-19 to FY 2022-23 (July 2022 - March 2023) as follows: Department Account No. Anticipated Expenditure FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Building Maintenance 07310100-63001 $50,000 $50,000 $50,000 $50,000 $37,500 Water Utility Water Production 06017640-63001 $25,000 $25,000 $25,000 $25,000 $18,750 Water System Maintenance 1 06017641-63001 $25,000 $25,000 $25,000 $25,000 $18,750 Park Maintenance 01113250-63200 $15,000 $15,000 $15,000 $15,000 1 $11,250 Police Building & Facility 01114403-63001 $10,000 $10,000 $10,000 $10,000 $7,500 Totals $125,000 $125,000 1 $125,000 1 $125,000 $93,750 220-2