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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 3, 2018 <br />TITLE: <br />AWARD CONTRACT TO BELCO <br />ELECTRIC, INC., FOR INSTALLATION OF <br />GRANT -FUNDED TRAFFIC SIGNAL <br />MODIFICATIONS AT WARNER AVENUE <br />AND FLOWER STREET (PROJECT NO. <br />176893) <br />{STRATEGIC PLAN NOS. 6, 113 & 1G} <br />CI MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 13' Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Reject all bids received on December 4, 2017, for construction of the Warner Avenue and <br />Flower Street Traffic Signal Modification project. <br />2. Award a contract and authorize the City Manager and Clerk of the Council to execute a <br />construction contract to Belco Electric, Inc., the lowest responsible bidder, in accordance with <br />the base bid in the amount of $77,752, for the term beginning upon execution of the contract <br />and ending upon project completion, for the Warner Avenue and Flower Street Traffic Signal <br />Modification project, subject to nonsubstantive changes approved by the City Manager and <br />the City Attorney. <br />3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $116,250 <br />which includes the contract bid amount, administration, inspection and testing, and an <br />authorized contingency of $26,835. <br />As a result of the of the Warner Avenue Improvement Project mitigation measures were required <br />from Main Street to Grand Avenue (Exhibit 1). The improvements include reconfiguring striping <br />and modifying traffic signal equipment to add a westbound dedicated right tum lane at the <br />intersection of Warner Avenue and Flower Street. Once completed, the improvements will <br />increase safety and mobility in the area. <br />The first notice inviting bids was advertised on November 10, 2017 and November 15, 2017; the <br />bids were opened on December 4, 2017. The lowest bid exceeded the grant funds available. <br />Staff therefore revised scope of work by deleting the video detection system equipment. The <br />revised scope maintains grant eligibility. <br />23A-1 <br />