25B - AGMT FIESTAS PATRIAS - Laserfiche WebLink

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vi. Identifies a contact person and backup person including their cell phone numbers to be on-call during the event at all times with sufficient decision making ability and authority to handle any emergent problems that may develop during the Festival. 2) Include a plan for vendor and/or subcontractor oversight including but not limited to compliance with rules and regulations; plan for pre -Festival planning meetings; date for compliance with permitting and/or licensing requirement where applicable; time frame for compliance with insurance requirements; oversight of their employees, onsite supervision of employees; 3) Include a plan for pre -Festival planning with benchmarks for completion of each event; 4) Manage all aspects of the Festival event planning including: pre -event planning, planning for issues and/or potential complications during the event, post -event clean up and breakdown; 5) Report to City staff any issues or problems which arise at any stage of the event planning and coordinate with City staff to mitigate any potential adverse effects from these issues or problems; 6) Manage all aspects of stage production including: stage construction, stage security, stage breakdown, technology, and sound production; 7) Establish vendor, sub -contractor, and/or volunteer plan including but not limited to process for assigning booths, check-in site, check-in process, location of booths, booth take down. Please keep in mind the dynamics of the downtown including residents, local businesses, and Festival attendees. Ensure non- competition between Festival vendors/subcontractors and local downtown businesses; 8) Ensure that all food vendors have all legally required licenses and permits including but not limited to a City business license and Orange County Health Care permit; 9) Ensure that all vendors of any kind have all legally required licenses and permits including a City business license; 10) Develop and implement and effective communication strategy for Festival including sufficient notice to nearby businesses and the public for Festival events, and/or Festival related parking or traffic problems that may arise. 11) Attend pre -Festival planning meetings for the parade to ensure coordination with City staff; 12) Ensure that sufficient restrooms and hand washing stations including those that are ADA accessible are available to meet the needs of Festival attendees, vendors, and staff;. 13) Provide City check-in booth for EI Grito Ceremony; 14) Provide First Aid booth; 15) Provide VIP and specialized parking including any parking necessary for drop off/pick up, loading and unloading of event performers and vendors; 16) Coordinate as needed with City staff, including the SAPD, PWA, and Code Enforcement; 17) Arrange for hospitality and VIP services as may be required; 18) Arrange and supervise labor for all events and services in addition to the production management; and 19) Include all event planning and management costs in the budget for the Festival. Revenue and Sponsorship 1) Develop and implement a cost sharing program and other revenue generating endeavors to raise sufficient funds to cover all event costs and earn a profit. This provision is subject to the parties mutual understanding that Event Producer will not take any action or approve any cost sharing program or revenue generating endeavor which would tarnish the City's image or reduce the family friendly E,�CJJ1�1