20A - AA WESTMINISTER IMPROVEMENTS

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Award Contract to EBS General Engineering, Inc. Westminster Avenue Improvements May 1, 2018 Page 2 6. Authorize the reallocation of $173,782 in unspent Fiscal Year 2013-14 Gas Tax Funds and $345,230 in unspent Fiscal Year 2015-16 Measure M2 Local Fairshare Funds from various completed projects to the Westminster Avenue from Harbor Boulevard to Clinton Street Project (Project No. 15-6825, $509,864) and the Westminster Avenue from Clinton Street to Fairview Street Project (Project No. 18-6902, $9,148). DISCUSSION The City's Pavement Management System has identified Westminster Avenue from Harbor Boulevard to Fairview Street as high-priority in need of rehabilitation (Exhibit 1). Based on the adopted Pavement Management Program, the pavement has deteriorated due to weather, age, wear -and -tear from trash collection operations, and heavy usage. The improvements include the removal and replacement of failed asphalt pavement and the replacement of damaged concrete curbs, gutters, sidewalks, and curb ramps. Once completed, these improvements will enhance the ride quality and visual appearance of the street, and comply with Americans with Disability Act standards. The City of Garden Grove shares the right-of-way within the project area; therefore, a Cooperative Cost Reimbursement Agreement is required for the City of Garden Grove to fund their portion of the improvements (Exhibit 2). The Cooperative Cost Reimbursement Agreement between the City of Santa Ana and the City of Garden Grove identifies the roles and responsibilities of each party and estimates each city's share of the project costs. The City of Garden Grove's cost reimbursement of $587,074 includes $43,487 for their share of the Design Engineering costs. The City of Garden Grove's total cost reimbursement will be funded by their California Highway Users Tax Account (Gas Tax) allocation. To complete this project, an additional $678,577 is needed over and above what was approved in the Fiscal Year 2014-15 and Fiscal Year 2017-18 Capital Improvement Programs (CIP). Council approval is requested to recognize $159,565 in unallocated, prior year fund balance, and reallocate $173,782 in Gas Tax Funds and $345,230 in Measure M2 Local Fairshare Funds that remain unspent after closing out various prior year projects. A Notice Inviting Bids was advertised on March 2 and 9, 2018, and bids were opened on March 28, 2018. The following is a summary of the bid invitations made and the bids received: Contractor Participation Data 20A-2