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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 1, 2018 <br />TITLE: <br />AWARD PURCHASE ORDER TO <br />P&P DEVELOP INC. FOR A PORTLAND <br />LOO RESTROOM AT BIRCH PARK <br />(SPECIFICATION NO. 18-022) <br />{STRATEGIC PLAN NO. 5,41 <br />`Lfij(ir 7 <br />- r <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 15' Reading <br />❑ Ordinance on 2"d Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Award a one-time purchase and payment of purchase order to P&P Develop Inc. for purchase <br />and installation of a Portland Loo restroom in an amount not to exceed $174,000 plus a <br />$17,400 contingency, for a total amount not to exceed $191,400, subject to non -substantive <br />changes approved by the City Manager and City Attorney. <br />2. Approve an appropriation adjustment recognizing revenue from prior years; $53,941 in the <br />Park Improvement account (05113002-50001), $141,891 in the Residential Development <br />District 2 account (31213002-50001) and $25,568 in the Residential Development District 2 In <br />Lieu account (31213002- 50001) and appropriating $53,941 in Park Improvement funds <br />(05113263-66220), $141,891 in Residential Development District 2 funds (31213260-66220) <br />and $25,568 in Residential Development District 2 In Lieu funds (31213261-66220). <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency (PRCSA) is responsible for maintaining <br />parks within the City. Birch Park is adjacent to the Santa Ana Senior Center and is open seven <br />days a week from 5:00 a.m. to 8:00 p.m. Operational hours of the Santa Ana Senior Center are <br />Monday through Friday 8:00 a.m. to 5:00 p.m. The restroom will provide facilities to park patrons <br />during the hours the park is open but the Santa Ana Senior Center is closed. <br />The notice inviting bids was advertised on February 21, 2018, on the City's online bid <br />management and publication system. A summary of the bid invitations and bids received is as <br />follows: <br />24 Vendors were notified <br />20 Vendors downloaded the bid packet <br />3 Bids received <br />20C-1 <br />