25A - AGMT COST ALLOCATION PLAN - Laserfiche WebLink

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Microsoft Excel that can be edited and updated by City staff to accommodate changes in the organization or changes in cost. I. Prepare a final report and provide five bound copies, one unbound copy, and a single Microsoft Excel and PDF file of the Full Cost Recovery Plan that can be made available to City staff. Models, tables and graphs should be provided in Microsoft Excel. Any Cost Allocation Model revisions developed shall also be made available to the City in Microsoft Excel and PDF formats, providing the ability to add, delete and/or update information as needed. J. Provide a computer based model in Microsoft Excel for adjusting these fees and charges for the City's current and future needs and provide the City with an electronic copy of the final comprehensive study, including related schedules and cost documentation in a format that can be edited and updated by City staff to accommodate changes in the organization or changes in costs. K. Consult with City staff should the need arise to defend the Cost Allocation Plan as a result of audits or other challenges. L. Identification of an appropriate agency to review the Cost Allocation Plan, and establish a process for obtaining the approvals. Protect Timeline and Pricing It is critical that the FY 16/17 Cost Allocation Plan is completed, submitted, and accepted by local funding agencies at earliest possible date, not to exceed the end of the current fiscal year of June 30, 2017. In subsequent years, preparation of the Cost Allocation Plan shall be prepared following the close of books for the previous fiscal year (approximated timeframe of December). The Consultant shall provide a project schedule that outlines individual tasks, milestones, and deliverables. Any major change to the project schedule must be approved by the City. Provide a description of the project budget itemized according to the Firm's proposed timeline and broken into each service of phase of work, such as the planning, development, and/or implementation phase. Fees for subsequent years to update the Plan of Fees should the City choose to continue service. City of Santa Ana RFP 18-023 25ANIP7