25A - AGMT COST ALLOCATION PLAN - Laserfiche WebLink

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(2) INTERNAL SERVICE FUND ALLOCATION STUDY The following additional work will be added at the City's discretion. Proposers must confirm that they are able to perform this type of work and allocate an estimated 175 hours in their Fee Proposal. A detailed Scope of Work and negotiated fee will be established prior to the Notice to Proceed. Scope of Work The City of Santa Ana Public Works Agency (PWA) is requesting proposals from qualified firms for an Internal Service Fund Allocation Study of its Administrative Services Division (Division). The Division budget is characterized as an Internal Service Fund. Rates are currently set each year based on a historical assessment of services provided to other PWA departments. The purpose of this study is to ensure that the annual assessment accurately and equitably allocates the true costs of the Division programs and services. The results of this study will be used in preparing the Division's FY 2019/20 budget. It is expected that the experience and expertise of the selected Consultant on this subject matter will inform the final project deliverables. It is also expected that all recommendations of the selected Consultant will be consistent with any governing laws and regulations, including, but not limited to, the Federal Office of Management and Budget. At minimum, the following deliverables must be provided: • Review of the Division's programs and services provided to PWA. • Identify all inter -agency customers. • Determine the bases for allocating costs. • Prepare a cost allocation methodology for distributing annual costs to all inter -agency customers. • Calculate Division Internal Services Rate that can be used in support of the Engineering Services Indirect Cost Rate for reimbursement of grants. • Recommend Best Management Practice guidelines related to: — Annual reconciliation of actual costs for services rendered — Cost recovery proceeds in excess of actual costs — Schedule for follow-up Internal Service Fund Allocation studies City of Santa Anna RFP 18-023 25A a 8