25A - AGMT COST ALLOCATION PLAN - Laserfiche WebLink

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2. SCOPE OF SERVICES AND SCHEDULE .• PROJECT DELIVERABLES PROJECT TIMELINE • • Because of current relationships, MGT proposes to kick the project of by 1) obtaining much of the basic project data using the cities website. Fund, department and division actual expenditures can be downloaded In advance of any on-site meeting, and 2) setting up last year's spreadsheet formats to prepare for the new 16/17 project data. MGT proposes to meet April 9th, just a few days after project award. At this meeting we will review our data list of requirements and meet with city staff to organize the new project year. a. Citywide cost allocation plan — obtain from Finance b. 10117601 PW Administration cost allocation plan c. Fund 86 (611 and 612) indirect cost rate proposal d. Fund 86 (611 and 612) full cost hourly -rates e. Review time keeper system and staff use thereof— ensure accurate data is being entered f. Review any changes to format or methods that may be requested by Caltrans —PROJECT3. FIRST DRAFT— APRIL 30TH MGT has scheduled to use all the data gathered In the first four weeks of the project and produce a working draft of the project deliverables listed In 2. A -D above. MGT will use the next three weeks to continue gathering data, formatting spreadsheets and developing a solid second draft to be delivered and reviewed on site May 21" MGT will work on site with city staff to fine tune a review of final project numbers and formats necessaryto submit a package to Caltrans. This step Is set for May 7'h and will work through until May 28th. irimill.irdi• The project goal for submission to Caltrans Is set for May 281h. This Is a reasonable goal given the background, experience knowledge of city staff and of the MGT project team. This also allows a 4 to 5 - week cushion In case of unforeseen challenges arise during the project period. 00000MGT CITY OF SANTA ANA, CALIFORNIA I MARCH 8, 2018 P4GE'16,` CONSULTING GROUP RFP NO. 18-02311 PROPOSAL FOR COST ALLOCATION PLAN / ISF ALLOCATION STUDY , 25A-62