22A - AGMT CHARTER BUS - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 7, 2019 TITLE: AWARD CONTRACTS IN THE AMOUNT OF $325,000 FOR CHARTER BUS SERVICES (SPECIFICATION NO. 19-005) (STRATEGIC PLAN NO. 2,3: 5,3,4) CITYAANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1� Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Reject the bid from Zum Services, Inc. as nonresponsive. The business model presented does not meet the City's requirements. 2. Award contracts for charter bus services for a five-year period expiring March 31, 2024, for a total aggregate amount between the two selected vendors for a not to exceed amount of $325,000, subject to non -substantive changes approved by the City Manager and City Attorney. Funds have been accounted for in the General Fund Parks, Recreation & Community Services account, the Recreation Grant Fund OCTA Senior Mobility Program and the Police Department's Training Services account with the following vendors: Vendor Location American Transportation Systems Long Beach, CA Certified Transportation Services Santa Ana, CA The Parks, Recreation, and Community Services Agency (PRCSA) utilize charter bus services for youth excursions and the Senior Mobility Program transportation needs throughout the year. The PRCSA utilizes coach buses with restroom facilities for excursions that require one hour or more of travel time. In addition, PRCSA utilizes shuttle or school buses for excursions lasting less than an hour. Lastly, the Police Athletic and Activities League (PAAL) utilize charter bus services for youth program excursions throughout the school year. On February 27, 2019, a notice inviting bids for charter bus services was advertised on the City's online bid management and publication system. A summary of the bid invitations and bids received 22A-1