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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 7, 2019 <br />TITLE: <br />AWARD A PURCHASE ORDER IN THE <br />AMOUNT OF $64,900 TO GOLDEN STATE <br />AUDIO VIDEO, INC., FOR POLICE <br />DEPARTMENT EMERGENCY OPERATIONS <br />CENTER TECHNOLOGY UPGRADES <br />(SPECIFICATION NO. 19-037) <br />{STRATEGIC PLAN NOS. 1, 1J} <br />CITY ANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended. <br />❑ As Amended <br />❑ Ordinance on 151 Reading <br />❑ Ordinance on 2n° Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize a one-time purchase and payment of purchase order to Golden State Audio Video, Inc. <br />for technology upgrades to the Santa Ana Police Department's Emergency Operations Center <br />(EOC), in the amount of $64,900, subject to non -substantive changes approved by the City <br />Manager and City Attorney. <br />The City of Santa Ana recently re -located the Emergency Operations Center (EOC) onto the fourth <br />floor of the Santa Ana Police Department Administration Building. The EOC is responsible for <br />overall response management of a critical incident. The EOC provides a central intelligence arena <br />for decision makers and response team personal to gather critical information, coordinate response <br />activities, and manage personnel as the critical incident dictates. The organization of the EOC is <br />modeled after the Incident Command System (ICS), allowing all involved parties to establish a <br />common organization and terminology. According ICS, the main functions of the EOC are <br />Command, Operations, Planning, Logistics and Finance/Administration. <br />In order to operate with the necessary capabilities and present-day baseline technologies to <br />support a fully functioning EOC, upgrades are necessary. The upgraded equipment includes six <br />wall mounted projectors and white boards with a digital media switching system, control panel and <br />an equipment rack. Further, the addition of new technology into adjacent rooms is necessary to <br />support an EOC needed for a City the size of Santa Ana. The complete upgrade to the EOC will <br />be a multi -phased project. All upgraded equipment will need to integrate into the existing control <br />functions of the entire room previously designed and programmed by the vendor, Golden State <br />Audio Video Inc. in 2009. The City desires to hire Golden State Audio Video, Inc. to once again, <br />perform needed technology upgrades to the EOC. Selecting a different vendor at this juncture <br />would require they also learn detailed architecture which would increase the timeline of the project. <br />Additionally, the current vendor will be integrating new technology with their previous work, and <br />2213-1 <br />