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N-2024-217 The Oaks Reservation Contract INSURANCE NOT ON FILE WORK MAY NOT PROCEED CITY CLERK DATE: JUL 0 d 20 0. FTJ t \ I '(tacit Pelt t a �S THE OAKS RESERVATION CONTRACT 27224 Hwy78, Ramona, CA 92065 (Hereinafterthe Premises) RESERVATION AGREEMENT This RESERVATION AGREEMENT ('Agreement') is entered into by and between The Oaks Venture LLC (hereinafter"The Oaks') and City of Santa Ana ("GuestGroup'j as ofJune 20, 2024. The Oaks will agree to hold facilities and other designated conference and recreation services as herein detailed and agreed upon for exclusive use for City of Santa Ana / Acting Chief of Police Robert Rodriguez, for the dates and times specified. In consideration for the time, facilities, and conference services being reserved and held by The Oaks for the Guest Group's use designated herein, City of Santa Ana and/or Acting Chief of Police Robert Rodriguez agree to pay a guaranteed minimum specified herein based upon an agreed upon group rate plus the additional head count (if any) as set forth below. This Agreement must be signed by Acting Chief of Police Robert Rodriguez (as an authorized officer or representative of the Guest Group) and received by the date specified below before The Oaks will reserve time, facilities, and services designated. A non-refundable deposit specified herein must accompany the signed original Agreement before an agreement confirmation will be issued by The Oaks. A copy of the signed Agreement will be returned to Guest Group with a counter -signed confirmation from The Oaks. Agreement supplement on subsequent pages is part of this agreement. Guest Group Name: City of Santa Ana Guest Officer/Signee:Acting Chief of Police, Robert Rodriguez Leader Name: Rosa Ponce de Leon Address: 60 Civic Center Plaza, Santa Ana, CA 92701, United States Email: RPoncedeLeon@santa-ana.org Phone number: (909) 322-4055 Number of Nights: 3 Number of Guests: 20 Arrival date: 07/29/2024 Departure Date: 08/01 /2024 Check -in time: 4:00pm Check-out time: 9:00am out of rooms. 1 1:00am off property Meals: 8 First Meal: Dinner Last Meal: Breakfast Accommodations: Housing will be based upon the final head count. Here are the typical cabins which maybe available according to your minimum number of guests. Downstairs Ballena -capacity 24, Upstairs Ballena -capacity 24, Upstairs Wynne -capacity 14, Downstairs Kendall -capacity 10, Upstairs Kendall -capacity 10 The Oaks Guest Group Coordinator will send you the Housing Assignment forms one month prior to your event to help you assign guests to rooms. Meeting Room: The Living Room - capacity 50