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<br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />~ <br />~ <br /> <br />CITY COUNCIL MEETING DATE: <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />MARCH 21, 2005 <br />TITLE: <br />AGREEMENT WITH THE ACTIVE <br />NETWORK TO PROVIDE RECREATION <br />FACILITY MANAGEMENT SOFTWARE <br /> <br />APPROVED <br /> <br />D As Recommended <br />D As Amended <br />D Ordinance on 151 Reading <br />D Ordinance on 2nd Reading <br />D Implementing Resolution <br />D Set Public Hearing For <br /> <br />i <br /> <br />,/', - <br /> <br /> <br />,(/~JIJ ;Z~ <br />CITY MANAGER <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Direct the City Attorney to prepare and authorize the City Manager and <br />Clerk of the Council to execute an agreement with The Active Network to <br />provide recreation facility management software in an amount not to exceed <br />$75,755. <br /> <br />DISCUSSION <br /> <br />The City currently utilizes a manual system to process facility <br />reservations at each of its athletic fields, recreation centers and senior <br />centers. The continuing demand for City athletic fields, facilities and <br />meeting rooms requires an efficient, reliable system for processing and <br />monitoring reservations. <br /> <br />An evaluation committee consisting of representatives from the Information <br />Services division and the Parks, Recreation and Community Services agency <br />was assembled to evaluate recreation software solutions available in the <br />marketplace. The committee defined core requirements of the software <br />system and identified and contacted known potential software vendors. The <br />committee researched product information for three leading recreation <br />facility management software companies including Class Software, RecWare <br />Safari, and Vermont Systems RecTrac software. <br /> <br />The committee conducted surveys, interviews and on-site visits with cities <br />currently utilizing the various software programs to assess their <br />capability and effectiveness. In addition, the committee requested detailed <br />vendor surveys from each of the software vendors. As a result, Class <br />Software and RecWare were invited to perform on-site demonstrations and <br />submi t cost proposals. Vermont System was not capable of meeting the <br />City's software needs. <br /> <br />25A-1 <br />