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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 04, 2009 <br />TITLE <br />AGREEMENT FOR INTERNET ACCESS <br />SERVICES FROM COGENT <br />COMMUNICATIONS, INC. <br />1~-- <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1St Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Approve and authorize the City Manager and Clerk of the <br />execute the attached agreement with Cogent Communications, <br />dedicated Internet access services for a two-year period with <br />renew for three additional one-year terms, in an amount not <br />$40,000 per year. <br />DISCUSSION <br />Council to <br />Inc. for <br />options to <br />to exceed <br />The City's current agreement for Internet access service is expiring and <br />the service needs to be continued. The City relies on Internet access to <br />support operations in every City Agency and Department with Internet <br />email, outgoing access to the World Wide Web and incoming access to the <br />City's web site and other web-accessible City applications. <br />The City's Information Services Division issued an RFP seeking proposals <br />for a dedicated Internet access connection of 45 Mbps bandwidth with <br />service level guarantees. The RFP was posted on the City web site. In <br />addition City staff proactively posted the RFP on two technical <br />"matchmaker" web services which alert service providers of business <br />customers needing services. This is a very common trade practice in this <br />communication business sector. To receive the lower pricing and to ensure <br />a stable Internet connection to support City operations, a two-year <br />agreement period is being sought. <br />Ten proposals were received and evaluated. An analysis of proposals <br />compared four criteria: (1) qualifications and ability to provide the <br />required services, (2) service levels and guarantees, (3) references, and <br />(4) pricing. Based on the analysis of proposals by an evaluation team of <br />City staff, the following is the ranking of service proposals: <br />25G-1 <br />