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Public Works Agency <br /> www.santa-ana.org/pw <br /> Item # 13 <br /> City of Santa Ana <br /> 20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br /> February 3, 2026 <br /> TOPIC: Public Works Asset Management Software Agreement with Trimble Inc. <br /> AGENDA TITLE <br /> Agreement with Trimble Inc. for Public Works Asset Management Software (Specification <br /> No. 26-001) (Non-General Fund) <br /> RECOMMENDED ACTION <br /> Authorize the City Manager to execute an agreement with Trimble Inc. to provide public <br /> works asset management software, in an amount not to exceed $87,777, for a term <br /> beginning January 31, 2026 and expiring January 30, 2027 (Agreement No. A-2026- <br /> XXX). <br /> GOVERNMENT CODE 484308 APPLIES: Yes <br /> DISCUSSION <br /> The City utilizes an asset management software to assist with the tracking of <br /> infrastructure assets and managing their maintenance schedules and lifecycles. The <br /> software digitally centralizes the City's infrastructure asset information and facilitates staff <br /> with tracking, managing, and planning for the full lifecycle of physical assets such as street <br /> lights, water valves, facilities and equipment by combining inventory data, maintenance <br /> history, inspections, and work management in one place. The information maintained by <br /> the system is used to support a data-driven decision-making process, improves service <br /> reliability, reduces emergency repairs, and helps support budgets and capital planning <br /> with clear, defensible information. The software also integrates Geographical Information <br /> Systems (GIS) information, allowing the City to track and spatially view the physical <br /> inventory on a map, allowing public works staff to see where assets are located, <br /> understand their condition, prioritize maintenance, and efficiently coordinate field and <br /> office operations. These capabilities enhance transparency, accountability, and service <br /> delivery to the public. <br /> On January 16, 2018, City Council approved an agreement with Trimble Inc. (then known <br /> as Azteca Systems, LLC) to provide software to track the City's various public works <br /> assets, including water, traffic control devices, street lights, sewer infrastructure, drainage <br /> systems, and facilities. The Cityworks platform offers digital solutions for tracking, <br /> maintaining the condition and maintenance of these key systems, and is integrated with <br />