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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 7, 2010 TITLE: CONTRACT AWARD FOR LYON STREET REHABILITATION BETWEEN EDINGER AND CHESTNUT AVENUES (PROJECT NO. 116733) MANAGER ICITY RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED 9'- As Recommended As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Award a contract to All American Asphalt, the lowest responsible bidder, in accordance with unit bid prices for bid alternate "A" in the estimated amount of $642,387 for construction of Lyon Street Rehabilitation between Edinger and Chestnut Avenues. 2. Approve a Funding Analysis with a total estimated construction cost of $794,900. DISCUSSION Lyon Street between Edinger and Chestnut Avenues has been identified as a high priority on the City's Pavement Management System (Exhibit 1). The pavement is deteriorating due to weather, age and heavy usage. Some of the adjacent curbs, gutters, sidewalks, driveway approaches and curb ramps are also in various states of disrepair and require replacement. This project provides for construction of new street pavement, and replacement of damaged curbs, gutters, sidewalks, driveway approaches, and curb ramps. Once completed, these improvements will enhance the ride quality, surface drainage and visual appearance of the streets. The Notice Inviting Bids was advertised on July 9 and 12, 2010, and bids were opened on August 9, 2010. A summary of the bid invitations mailed, the bids received, and the bid results follows. Santa Ana Contractors receiving notices: 12 Contractors requesting bidding documents: 15 Bids received: 8 Bids received from Santa Ana Contractors: 1 While the City made outreach efforts to Santa Ana contractors regarding the Notice Inviting Bids, only one of the 12 Santa Ana contractors submitted a bid as a prime contractor, Hardy and Harper. The other 11 Santa Ana contractors did not submit a bid because they are not capable of performing this type of work, the project is too large, they are unable to obtain insurance, or they work as a subcontractor to certain prime contractors.