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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 6, 2012 <br />TITLE: <br />AGREEMENTS AND APPROPRIATION <br />ADJUSMENT FOR CARNIVALS AT CITY <br />OWNED PARKS <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1s` Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached agreement <br />with Fiesta de Carnival in the amount of $22,500 for a one-year term, subject to non- <br />substantive changes approved by the City Manager and City Attorney. <br />2. Authorize the City Manager and Clerk of the Council to execute the attached agreement <br />with "O" Entertainment in the amount of $15,250 for a one-year term, subject to non- <br />substantive changes approved by the City Manager and City Attorney. <br />3. Authorize the City Manager and Clerk of the Council to execute the attached agreement <br />with Robert Acosta & Associates in the amount of $13,500 for a one-year term, subject to <br />non-substantive changes approved by the City Manager and City Attorney. <br />4. Approve an appropriation adjustment recognizing projected carnival revenue in the <br />amount of $51,250 in the Recreation Special Fees and Donations revenue account (no. <br />02213002 57010) and appropriate funds to the Recreation Special Fees and Donations <br />expenditure account (no. 02213200 62300). <br />DISCUSSION <br />A Request for Proposal for providing nine carnivals on City-owned parks was issued and mailed <br />to 24 vendors. A pre-proposal conference was conducted on December 21, 2011, and four <br />vendors submitted proposals for consideration. Robert Acosta & Associates, Shamrock Shows, <br />Fiesta de Carnival and "O" Entertainment each submitted proposals for review. A five member <br />evaluation committee consisting of representatives from Library, Police, Community <br />Development, and Parks, Recreation and Community Services rated the four proposals. The <br />committee rated each proposal based on the operator's ability to successfully conduct carnivals <br />using the following evaluation criteria: <br />Carnival Agreements and AA <br />20B-1