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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 2, 2014 <br />TITLE: <br />CONTRACT AWARD TO HARDY & <br />HARPER, INC. FOR ASPHALT STREET <br />MAINTENANCE (SPEC. NO. 14 -072) <br />(STRATEGIC PLAN NO. 6, 1c) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />Cl Ordinance on1"Reading <br />❑ Ordinance on 2ndReading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Hardy & Harper, Inc. for asphalt street maintenance for a one year period in <br />an annual amount not to exceed $610,000, with provision for three one -year renewals <br />exercisable by the City Manager, subject to non - substantive changes approved by the City <br />Manager and the City Attorney. <br />DISCUSSION <br />The Public Works Agency Maintenance Services Division is responsible for maintaining <br />approximately 400 miles of streets within the City of Santa Ana. In order to maintain a quality <br />infrastructure, asphalt street maintenance and repairs are required. <br />Services provided under the asphalt street maintenance contract include the excavation and cold <br />milling of existing roadways, construction of asphalt concrete pavement, crack sealing and <br />concrete repairs. In addition, the contract provides for water and sewer system maintenance, <br />including utility trench repair, water valve box repairs and adjustment of manhole frames and <br />covers to grade. <br />The notice inviting bids was advertised on October 20, 2014 on the City's online bid management <br />and publication system. A summary of the bid invitations and bids received is as follows: <br />66 Vendors notified <br />2 Santa Ana vendors notified <br />4 Bids received <br />2 Bids received from Santa Ana vendors <br />1 Vendor requested to withdraw its bid <br />22A -1 <br />