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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 17, 2017 <br />TITLE: <br />AGREEMENT WITH BENTLEY SYSTEMS, INC., <br />FOR SOFTWARE MAINTENANCE AND <br />TECHNICAL SUPPORT <br />(STRATEGIC PLAN NO. 6, 1G) <br />CITY MAN GER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 1" Reading <br />❑ <br />Ordinance on 2nd Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Authorize the City Manager and the Clerk of the Council to execute an agreement with <br />Bentley Systems, Inc. for software maintenance and technical support for the specialized <br />engineering software used in the Public Works Agency, in an amount not to exceed $55,000 <br />per year, for a one -year subscription period beginning January 17, 2017, and ending January <br />16, 2018, with the option to extend for up to four additional one -year terms, exercisable by the <br />City Manager or his designated representative. <br />2. Authorize the City Manager and the Clerk of the Council to execute a concurrent amendment <br />to the agreement with Bentley Systems, Inc. that identifies mutually accepted changes to the <br />agreement. <br />DISCUSSION <br />The Public Works Agency utilizes a number of specialized engineering software products in its <br />delivery of public infrastructure projects. At the foundation of these engineering technology tools <br />is the MicroStation computer -aided drafting (CAD) software, an industry standard which has been <br />used for design engineering and Geographic Information System (GIS) data management for <br />almost 20 years. <br />Bentley Systems, Inc. is the owner and developer of MicroStation software. They are also the <br />sole- source provider of maintenance and technical support for MicroStation software. The <br />recommended software maintenance agreement (Exhibit 1) and concurrent amendment (Exhibit <br />2) will allow the City to continue to utilize the Bentley license server, which provides maximum <br />software license availability without having to purchase separate licenses of each product for <br />every computer and individual user. The software maintenance agreement also ensures that the <br />Public Works Agency receives technical support for critical software issues that could greatly <br />impact the ability to meet deadlines for projects in the Traffic, Design, Construction, and Water <br />Engineering divisions. <br />25A -1 <br />