25E - AGMT - ON-CALL ENGINEERING SRVS

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Task 1: General Administration and Meetings - Tetra Tech and the City of Santa Ana will cr" meet six (6) times: kick-off meeting; preliminary well rehabilitation meeting; basis of design (r: ON-CALL ENGINEERINQ 6ERVIcrs Watm eeunrcaa—OplbnR � @b meeting minutes, and distribute the minutes to all attending or as required, :. t Another important communication link will be our e-mail system. We are proposing to use a -mail t to keep the fifty aware of the status of the project. Every two weeks, Tetra "tech will prepare a � brief (ons or two paragraphs or bullet Items) e-mail summarizing the following; aetivitloa 'p completed in the previous two weeks; the activities planned for the upcoming two weeks; any ;.,'s critical decisions that need to be made; and schedule of upcoming evahtalmeetings. in Addition, C each month we will prepare a project status reportcontaining the follow l.ng: summary of i completion of tasks; description of key Isstlesleoncerns which have suriacod along with proposed options and solutions; status.of action items; ands project status summary report v,> .showing current schedule And budget status, rJ Cofnmuniontivets, �. 25E-177 � The key w any successful project is good communication, As our prdjedt.partner,.we propose to Involve .city staff in open, honest communications from the very -start of the project, par communications -will include; bl-woekly e-mail reports; monthly reports, Igvoloos and schedule ) updates; regular meetings with City staff; and project documentation.avallable upon request, All Information can be providod. electronically via e-mail or through a website portal; :At each f meeting our team will have our Project Manager and key design staff:present to facilitate the discussion, We encourage .the City to hove at least ourrepresentative from Engineering and one from Waiter Resources present at each meeting. However, we welcome as many City staff Who have Ideas and Input.on the.projectto. attend our progress moetfngs. Quality control a i Our team Clearly Understands the Importance of ensuring the City receives a qualityproduct. I We have asslgned a QA/00 Manager, Mr.. Mark Bush to ensure that all are the project goals .t are met. A detailed Quality Control/Quallty_Assurance Plan will be propared and submitted for review, Thispian establishes lines of communications and procedures for ensuring quality. during all phased of the project's design and construction: Inkeeping with our open communications policy, all of our Quality Control documents will be made available to the City.- I Information Including design reviews, responses to comments and redilne pians can be � p provided in either hard Copy or electronically upon request from the city. SCOPE OF WORK Since the FIFA did not have a detailed.scope of work, Tetra Tech will use the recent Well No. 32 and Well No. 29 Rehabilitation RFP's scope of work as the basis, Due to proposal page ; limitation, we are only summarizing the scope of work included In those RFPs. Task 1: General Administration and Meetings - Tetra Tech and the City of Santa Ana will l' meet six (6) times: kick-off meeting; preliminary well rehabilitation meeting; basis of design I, meeting; $0%, 60%, and final design submittal meetings, Tetra Tech will prepare the agendas, meeting minutes, and distribute the minutes to all attending or as required, :. t Tetra Tech will prepare a detailed project management plan and project schedule. In addition, j Tetra Tech will prepare and Implement a QAIQC Plan. For the sample project, Tetra Tech has also assumed that four (4) meetings will be required with the City Public Works; Building, Electrical, Traffic Departments; City of Santa Ana Police ;.,'s Department; Orange County Fire Authority; SCE; other utility companies; as necessary or C requested by the City. v,> rJ - •12• . 'TETRA TECH �. 25E-177 r