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Agreements with Project Partners, Interwest Consulting Group, and Penco <br />Engineering, Inc., for Engineering and Technical Support Services <br />September 4, 2018 <br />Page 2 <br />DISCUSSION <br />The City of Santa Ana Public Works Agency oversees all aspects of civil engineering for capital <br />improvements projects, including managing project design and construction. The approval of this <br />recommended action will allow the City to temporarily augment staff as needed for various <br />engineering, technical and administrative duties, to meet the agency goals and deliver projects in <br />a timely manner. <br />Staff has experienced significantly increased levels of public right-of-way plan check and inspection <br />workloads, due to sustained land development activity and an increased volume of utility permits <br />and wireless antenna installations. Staff augmentation will help reduce plan check response times <br />for developers, contractors, utilities, and residents. <br />In the past, the City has contracted with firms to provide temporary staffing for the Public Works <br />Agency to perform a wide range of tasks related to plan checking and utility permits to support city- <br />wide development activity and utility services. In anticipation of peak workloads which will exceed <br />the current staffing capacity of the Public Works Agency, the recommended staff augmentation <br />would help maintain time -sensitive project delivery schedules and commitments related to private <br />property development activity. <br />On June 7, 2018, the Public Works Agency released a Request for Proposals on the City's website <br />and notified qualified consulting firms. Seven proposals were received and evaluated by a review <br />committee from the Public Works Agency. Each firm was rated according to its organization, <br />credentials, resumes, references, and fees to provide the required services. <br />The list of the firms and each respective score is as follows <br />FIRM <br />SCORE <br />Project Partners, Inc. <br />91 <br />Interwest Consulting Group <br />90 <br />Penco Engineering, Inc. <br />87 <br />NV5 <br />82 <br />TransTech <br />79 <br />Infrastructure Engineers <br />73 <br />MGTL <br />63 <br />Staff recommends that Project Partners, Inc., Interwest Consulting Group, and Penco Engineering, <br />Inc., be retained to provide engineering, technical, and administrative support services. The cost <br />proposals from these top three firms were negotiated to ensure the City receives the highest quality <br />and value. <br />25F-2 <br />