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Award Contract to CEM for Cabrillo Park Sidewalk Improvement Project <br />October 2, 2018 <br />Page 2 <br />maintenance strategies including concrete grinding and asphalt patches as temporary transitions <br />between sidewalk displacements. This approach has proven to be very costly and does not <br />ultimately provide a safe and aesthetically pleasing pedestrian route. Additionally, our attempts to <br />permanently repair sidewalk compete with the health of the beautiful trees along Cabrillo since <br />repairs require root shaving and/or root cutting. <br />These two seemingly competing interests where we have pedestrian safety on one hand and the <br />community benefit from beautiful and healthy trees on the other prompted creative solutions to <br />achieve a long-term and permanent plan. To achieve this, the City engaged various stakeholders <br />in a collaborative effort including all four surrounding Homeowner Associations (HOAs) along <br />Cabrillo Park Drive. The City conducted several meetings to build consensus with each HOA, and <br />the result was the development and preparation of a sidewalk replacement plan. The community <br />support to keep the trees along Cabrillo is strong, and therefore the consensus was to save the <br />existing trees by reconstructing the City sidewalk around the larger trees. This requires private <br />property owners to allow the public sidewalk to partially meander into private property. <br />This approach required securing access easements in the project area. Four easement <br />agreements (Exhibits 2-5) are necessary at certain locations within each of the HOA properties. In <br />a few unique cases where the trees are diseased, block driveway visibility, or are in a highly <br />constrained areas, it was mutually agreed by the HOAs and City staff to provide a tree replacement. <br />The project's scope of work includes replacement of damaged and deteriorated concrete sidewalk, <br />curbs, gutters, and wheelchair ramps along Cabrillo Park from Fruit Street to 15th Street. Once <br />completed, these improvements will enhance pedestrian safety. <br />A Notice Inviting Bids was advertised on May 27 and June 1, 2018, and bids were opened on June <br />13, 2018. A presentation and project update was last provided to the Environmental and Traffic <br />Advisory Commission at their July 10, 2018, meeting. The following is a summary of the bid <br />invitations made and the bids received: <br />Contractor Participation Data <br />Santa Ana contractors receiving notices <br />2 <br />Contractors requesting bidding documents <br />19 <br />Bids received <br />9 <br />Bids received from Santa Ana contractors <br />1 <br />23A-2 <br />