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The City may call for meetings to be held with the Contractor, including personnel <br />routinely assigned to work in Santa Ana, on an as needed basis without incurring <br />additional cost to the City <br />III. SUMMARY REPORTS <br />Contractor shall furnish the following reports and maintenance database: <br />A. Traffic Signal System Routine and Extraordinary Maintenance Monthly Report <br />This report shall state the location in alphabetic order (north -south street first and then <br />east -west street), date of the work (including the day of the week) performed in <br />chronological order, arrival and departure time, and detailed description of work <br />performed. <br />B. Database for Maintenance Work <br />1. Contractor shall provide a user friendly database that contains all maintenance <br />work done on the traffic signal system. The database will be installed at the City <br />and as a minimum shall have the followings: <br />(a) Ability to fully search and reports (including the monthly reports) on all type <br />of work completed. <br />(b) Allow user input/edit of additional work done by others or staff. <br />(c) The database must be updated by the contractor on a weekly or sooner basis <br />for the duration of the contract. <br />(d) The database must be provided within the first six months of the contract and <br />no additional cost will be provided. <br />2. At the City's Option, the Contractor will be required to utilize the City's <br />computerized system (Cityworks) to record ALL maintenance work performed on <br />the traffic signal system. <br />(a) The City uses a computerized asset/work order system (Cityworks) to record <br />all work performed against City owned assets. The Cityworks system is a web <br />based application and available for download using an iOS or Android device. <br />(b) The City will provide training and instruction to the Contractor on the use of <br />the Cityworks system. <br />(c) The Contractor will be required to obtain a cellular/Wi-Fi enabled Apple <br />branded device to perform the required data entry in the field. The Contractor <br />will be solely responsible for maintaining the device in working order to <br />complete the required data entry for the City. <br />(d) The Contractor will be required to obtain a cellular internet data plan cost <br />using one of the following carriers (AT&T wireless, Verizon, T-Mobile or <br />Sprint). <br />City of Santa Ana RFP 18-023 <br />Page Al-8 <br />25D-20 <br />