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Schedule Approach <br />1. Pre -construction conference <br />GK & Associates will lead the preconstruction conference meeting involving the contractor, City staff, <br />design engineer, and other stakeholders to discuss construction schedule, sequencing, construction <br />safety Issues and regular communication and coordination topics. At the meetings, our Construction <br />Manager will provide the contractor with construction management plan and discuss the role, <br />interaction and communication protocol between the construction contractors, the construction <br />manager, the design consultants, the program manager, the City staff, and residents/property <br />owners/business owners. <br />An agenda will be distributed by GK & Associates to all participants in advance of this conference. <br />The conference will address dispute resolution process, and transmittal, cataloguing and monitoring <br />of RFis and project submittals, including requests for substitution. In support of the City staff and the <br />design engineer, GK & Associates will answer any questions by the contractor regarding construction <br />documents, inspection procedures, and job coordination requirements. GK & Associates will also <br />distribute, and seek input on, a proposed standard agenda for weekly construction meetings. <br />2. Project kick-off meeting <br />This meeting is intended to introduce GK & Associates project team with the City staff and to address <br />any questions dealing with scheduling, monitoring, progress payment reviews, change order <br />mitigation process, and other topics of importance to the City. At City's request, GK & Associates will <br />submit our detailed construction inspection and jobsite safety plan covering the following elements: <br />• Identification and role of project staff <br />• Site safety procedures <br />• Standard agenda for weekly construction meetings and monthly progress review meetings <br />• Standard template for daily field notes <br />• RFI transmittal and review process <br />• Submittals and substitutions review process <br />• Dispute resolution process <br />• Routine coordination and communication requirements <br />• Earned value reporting and contractor progress payment review process <br />3. Weekly construction meetings <br />GK & Associates will hold weekly construction meetings with contractor to discuss various project <br />activities, job safety issues, construction progress and construction issues. In each of these meetings <br />construction schedule will be reviewed to chart the progress made to date and to discuss activities for <br />the following week. GK & Associates will prepare minutes of each meeting for distribution to the <br />contractor and the City. <br />4. Monthly progress meetings <br />GK & Associates Project Manager will attend these monthly meetings with the City staff. The <br />purpose of these meetings is to report to the City on -going construction issues including job safety, <br />schedule, project completion, contractor payments requests and potential change orders. Our <br />experience has shown that these meetings are more productive when held immediately following the <br />contractor's monthly payment requests. One of the most critical elements meetings will be the <br />discussion of contractor's earned value vs. project schedule. Any topics of Importance to other stake <br />holders would be brought up in these meetings. Minutes of the monthly meetings will be prepared <br />and submitted to the City within 72 hours of each meeting. <br />311Page <br />25F-183 <br />