25F - AGMT - ENGINEERING TECH SRVS

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2. SCOPE OF SERVICES AND SCHEDULE 2.5 Commerce increases five -fold on an average workday with Washington Boulevard handling the majority of incoming and exiting commuters. This resulted In having construction on some days on a 24-hour basis to maintain access for commuters while remaining sensitive to residents impacted by construction activities during off hours. For this project a collaborative approach was used in scheduling, working with the various entities "Last Planners", scheduling and while not in itself a Design Build Project, the Project incorporated many Lean Project construction philosophies of responsibility based project delivery and milestone objectives that allowed the Project to meet Its deadlines while providing a schedule with flexibility In staging and time for construction coordination with the other various stakeholders and entities. In this regard, an integrated delivery system was achieved that provided all entities last planners and stakeholders to view the work as it progressed because each step in the evolution of the project Is Impacted and affected by the previous steps. Transtech has a proven track record for completing projects on time. As part of our role as Project Managers Is to develop, review, update and manage the project schedules and confirm that tasks are scheduled within reasonable and appropriate timeframes. We constantly review, monitor and update the schedule to confirm It is in compliance with the original schedule and that related coordination with external/3'' parties/regulatory agencies/utility companies, etc. are on track. If the look ahead schedule is not in compliance with the original schedule, we take appropriate actions to avoid potential delays. Methodology for communication to Inform City on work progress: Key project team members will attend regularly scheduled project status meetings with agency staff throughout the projects duration. All project -related directions, and commitments made by city staff will be Incorporated into the project's record of communication and the status of each issue. Management of Documents: We use an electronic file management system. All documents are stored in our electronic file system, and are per Caltrans documentation system. We provide these documents at the end of the project to the client in organized files as well as pdf files. Electronic common project Information and file sharing platform: We create and provide access to project participates a common project information and file sharing platform. Community Information Approach: We provide an effective and pro -active community information pp+_+"+++• 6luiiefeo approach and inform the community of work activities and Impacts in advance by delivering notices to them (door w , hangers), as well coordinate with City's IT Department for posting such notices on City's web -site. We provide our on -site inspector(s) cell numbers on notices so that adjacent residents/businesses can directly contact us, and we will respond and mitigate concerns as feasible. We maintain a communication log for coordination and communication with public. When requested, we also set up a project information o e web site, toll free project call number, project e-mail, hold community information meetings, provide public information via a -mails on web sites. Management, Coordination, Communication: • Transtech Staff will establish and maintain a close working relationship with City staff throughout the project. • Our approach is to provide proactive management and attempt to identify potential issues and problems in advance and take corrective actions before they become problems. Our team members have extensive PROPOSAL FOR TmNsTE'Ch ENGINEERING, TECHNICAL AND ADMINISTRATIVE SUPPORT SERVICES, RFP NO. 19-045 25F-229